Position Description

The Donor Relations Coordinator plays a key role in supporting the mission of the Community Foundation by ensuring accurate, timely, and organized donor data management. This part-time position is ideal for a highly detail-oriented individual who enjoys working behind the scenes to maintain high standards of data integrity and support meaningful donor engagement.

Responsibilities

Key Responsibilities

  • Database Management:
    Maintain, update, and ensure accuracy of donor information in the Foundation’s donor database (e.g. iPhi (stellar)).
  • Gift Entry & Acknowledgments:
    Accurately input gift and donor information and generate timely acknowledgment letters and tax receipts.
  • Financial Software Support:
    Enter gift data into the Foundation’s financial software to align with accounting and reporting needs.
  • Reporting & Lists:
    Generate donor lists, giving reports, and mailing lists for newsletters, and special projects.
  • Collaboration:
    Work closely with program, finance, and the donor relations teams to ensure consistency and coordination in donor information.
Qualifications

Required Qualifications

  • Proven experience working with donor databases, CRMs, or other information systems.
  • Strong computer skills, including proficiency with Microsoft Excel, Word, and Outlook.
  • Impeccable attention to detail, accuracy, and organizational skills.
  • Ability to manage confidential information with discretion.
  • Comfortable working independently and collaboratively as part of a small team.
  • Excellent time management and task prioritization.
  • Demonstrated ability to think systemically—understanding how individual tasks and responsibilities connect to broader organizational goals and workflows. 

Preferred Qualifications

  • Experience with financial data entry or accounting systems is helpful.
  • Familiarity with community foundations, nonprofits, or philanthropy a plus.
  • Strong written communication skills for drafting donor acknowledgments and correspondence.
How to Apply

Please send a resume and a brief cover letter outlining your experience managing information systems and attention to detail to Angie Lademer at [email protected]  Applications will be reviewed on a rolling basis.

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