Communicating with Grantees

Publication date: 
November, 2013

It is important to respond to grantseekers. They want to know if their proposals have been received, are going to be considered by the board and the timeline for a decision. Although telephone contact is used by some foundations, it is recommended that there be some type of written correspondence as a follow-up. To save time and streamline communications, many foundations are using form letters that can be personalized.

Sample communicating with grantee documents included here are: 

  • Acknowledgement Letter and Proposal Acknowledgement Postcard
  • Communicating "No" to Grantseekers - Decline Letter and Postcard
  • Grant Approval Notification Letter/Agreement
  • Report Reminder