Ralph C. Wilson, Jr. believed to make effective change, efforts should make an impact from the start yet carry long into the future. The Ralph C. Wilson, Jr. Foundation team is proud, humbled, and excited to be stewards of the foundational change that reflects Mr. Wilson’s spirit and wishes. To learn more about the Foundation and its work, go to www.ralphcwilsonjrfoundation.org.
Do you enjoy working in an environment that promotes innovation, teamwork, and outcomes? Do you value community? The Program Associate is responsible for supporting the program team with the Foundation's grantmaking activities. Under the supervision of a Program Officer, the Program Associate will analyze information relevant to grantmaking, assist in writing team documents, and respond to internal and external requests for information. The Program Associate is also responsible for grant processing functions and aiding in planning and scheduling meetings, including related travel.
- Work with the program team on grantmaking strategies, program management, and learning and evaluation
- Support preparation of materials for Program Committee and Board of Trustees meetings
- Participate in conference calls to obtain valuable information to develop grantmaking strategies
- Capture notes and discussions that ensure follow-up
- Conduct research projects to contribute to program planning
- Attend conferences, workshops, and meetings as assigned by the supervisor
- Prepare summaries and share relevant information as appropriate
- Handle special projects as assigned
- Assist with coordination of large Foundation initiatives, including but not limited to meeting/event logistics, RFP distribution and coordination, and learning activities
- Respond to letters, emails, and telephone calls requesting general information about the Foundation’s grantmaking and the status of a proposal’s review
- Monitor Fluxx grants management records and vendor contracts within assigned program areas for accurate recordkeeping and auditing associated with applications, grants, and vendor contracts
- Review grant applications to ensure grant compliance and due diligence
- Contact grant seekers to obtain additional information required to complete the processing of their grant requests
- Review grant records and track reporting and administrative issues
- Assist with the written preparation of grant recommendations, grant reports, amendments, and other correspondence and electronic processing and record-keeping
- Review and summarize selected grantee reports
- Monitor telephone messages and mail received by team members and follow up on action items
- Handle the organization of conference calls, meetings, events, and workshops with other funders, grantees, and stakeholders
- Take notes for group distribution
- Assist in the planning of site visits and grant-related travel
- Manage all logistics
- Process and submit timely expense reports for program team members
QUALIFICATIONS, SKILLS, KNOWLEDGE, AND ABILITIES:
- Associate degree required
- A minimum of three years of relevant work experience
- Excellent written and oral communication skills
- Creative, self-starter with the ability to multi-task and meet deadlines
- Must be flexible and demonstrate adaptability to new situations
- Detail-oriented and understands the “big picture” perspective when assessing grant requests and communication activities
- Able to collaborate in a team environment and work with people and organizations of diverse backgrounds, experiences, and cultures
- A personal style that fosters strong team participation and productivity, emphasizing the values of respect and mutual accountability
- An overall commitment to excellence in quality of work and outcomes in self and others
- Research and analysis skills necessary to prepare own work and accept and incorporate feedback and constructive criticism from others
- Desire and passion for developing a broad knowledge of the core funding areas the Foundation supports and a personal commitment to improving southeast Michigan and western New York
- Proficiency in PowerPoint, Word, Excel, Outlook, and other reporting programs
OTHER JOB REQUIREMENTS
Car travel may be necessary throughout the Foundation’s service areas. Valid driver’s license and reliable transportation are required. Periodic day or overnight travel within the Foundation’s service areas, statewide and national, may also be required.
Qualified individuals who express an interest in applying for the Program Associate position should submit an electronic version of their cover letter and resume to the Apparatus Solutions career site.
The Ralph C. Wilson, Jr. Foundation is proud to be an Equal Opportunity Employer.
The Foundation is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.