Program Assistant, Community Foundation for Southeast Michigan

Founded in 1984, the Community Foundation for Southeast Michigan is considered young amongst its peers but is one of the fastest growing in assets, totaling approximately $900 million in December 2018. The foundation’s success places them in the top 30 of approximately 800 community foundations nationwide. The foundation raised $94 million in new gifts in 2018.

It serves seven counties and approximately 40 percent of the Michigan population and is anchored by the City of Detroit. The foundation is guided by a 57-member, highly-engaged board of trustees which has encouraged the foundation to be innovative and entrepreneurial, a hallmark quality of metropolitan Detroit’s resurgence.

The foundation is a full-service philanthropic organization leading the way to positive change in its region. As a permanent community endowment, built by gifts from thousands of individuals and organizations, the foundation supports a wide variety of activities benefiting education, arts and culture, health, human services, community development and civic affairs. The foundation has distributed more than $1 billion in grants to nonprofit organizations since 1984.

The Program Assistant provides a full range of administrative support to the Senior Program Officers and Program Officers within the department.  This position is central to the flow of key information between program staff and external grantees as well as internal departments and reports to a senior program officer.

Responsibilities: 
  • Assist with the management of staff calendars, including scheduling/coordinating meetings
  • Prepare correspondence from key program staff (announcements of special grantmaking programs, etc.)
  • Track reoccurring deadlines across staff; work collaboratively with staff across Foundation to ensure on-time deliverables
  • Prepare and assemble materials and reports for special project activities, and provide occasional planning and coordination of events and meetings (make copies, coordinate logistics, and perform other administrative tasks in preparation for meetings)
  • Coordinate flow of paper and electronic files between Program staff, Finance Department, and the vice president, Program (invoices, grant payment approvals, etc.)
  • Conduct background research and gather information for grantmaking and special projects
  • Work with key Program staff to create contracts for consultants, and track internal and external flow of contracts/payments
  • Receive guests, answer the telephone; organize and schedule meetings and conference calls for key staff in the Program Department; provide back-up coverage for Reception breaks, lunch, phone coverage periodically in rotation with other staff members
  • Handle routine internal and external inquiries by screening calls, answering questions and redirecting, as necessary, to appropriate personnel.  Handle confidential and sensitive information with tact and diplomacy.
Qualifications: 
  • Bachelor’s degree preferred
  • Two to four years of work experience with preference to those with professional administrative support experience
  • Demonstrated oral and written communication skills
  • Ability to handle confidential information in professional manner; requiring judgment and discretion
  • Self-starter with the ability to handle multiple projects at a time
  • Working knowledge of nonprofit organizations, a plus
  • Working knowledge of standard office equipment and computer software applications including Word, Outlook, Excel, Power Point and other software required.  Experience working with database management software preferred
  • Ability to respond sensitively and patiently to internal and external inquiries in a timely manner and the ability to handle sensitive information and maintain confidences    
Salary & Benefits: 

Competitive salary, full benefits including medical, dental, vision, life/LTD, short and long-term disability insurances, paid parking and vacation, sick, personal days and holidays.  Our office is located in downtown Detroit close to the Detroit Riverfront, Campus Martius, Capital Park and many popular restaurants.

How To Apply: 

Send your cover letter, resume and salary requirements to Nancy Davies, human resources director at: [email protected].

Hiring Organization: 
Community Foundation for Southeast Michigan
Position: 
Program Assistant
City and State: 
Detroit MI
Hiring Deadline: 
October 30, 2019

In order to provide equal employment opportunities to all individuals, employment decisions at the Foundation will be based on merit, qualifications and abilities without regard to race, religion, creed, color, national origin, age, gender, marital status, sexual orientation, gender identity, height, weight, political or union affiliation, disability or any factor prohibited by law.