Philanthropic Services Assistant, Community Foundation for Southeast Michigan (2 positions)

The Community Foundation creates permanent, positive change in southeast Michigan through thoughtful philanthropy. With generous support from thousands of donors, the Community Foundation is building permanent endowment for the region and helping individuals, families, and businesses fulfill their charitable goals.

Making southeast Michigan a better place isn’t a one-person job.  It takes a team of people bringing passion and talent to philanthropic projects. We have a new opportunity for a processing coordinator in our Philanthropic Services Department.

The Philanthropic Services assistant supporting gift processing is responsible for providing day-to-day data entry and a full range of administrative support to the team members of Philanthropic Services.

  • Provide overall day to day management of the gift processing and acknowledgement program, including processing of all incoming gifts and grant payments, preparing gift acknowledgement letters, assisting donors with gift questions, customizing gift acknowledgements, and preparing related materials for finance and communications, proofread and finalize letters, memos, and other documents that are generated as part of the gift acknowledgement process.
  • Coordinate logistics for committee meetings and events as assigned.
  • Assist in maintaining prospect plans, solicitations, and contact reports.
  • Routinely handle internal and external inquiries by screening calls, answering questions, and redirecting, as necessary, to appropriate personnel. 
  • Provide executive administrative support to Philanthropic Services staff, including but not limited to, scheduling, phone call filtering, report filing, and correspondence preparation.

The Philanthropic Services assistant supporting donor advised funds is responsible for providing day-to-day data entry and operations, including assisting donor advisors, conducting due diligence, preparing grant recommendations, and preparing related materials for finance and communications.

  • Manage Donor Advised Fund grant processing:
  • Handle grant processing for corporate grantmaking programs at appropriate intervals.
  • Prepare terms of grant agreement for multi-year grants and other complex grants that require conditions, including but not limited to grantee reporting, and track such grants accordingly.
  • Routinely handle internal and external inquiries by screening calls, answering questions, and redirecting, as necessary, to appropriate personnel. 
Qualifications: 
  • High school diploma required; some college preferred.
  • Five to seven years of work experience with preference to those with office management or professional administrative support experience.
  • Working knowledge of standard office equipment and computer software applications such as Foundation Information Management System (FIMS), Blackbaud Raiser’s Edge, Word, Outlook, Excel, Power Point and other software as required.  Experience in data entry required.
  • Demonstrated oral and written communication skills.
  • Ability to handle confidential information in professional manner; requiring judgment and discretion.
  • Working knowledge of nonprofit organizations, a plus.
  • Ability to respond sensitively and patiently to internal and external inquiries in a timely manner and the ability to handle sensitive information and maintain confidences.
Salary & Benefits: 

The Community Foundation is in the heart of downtown Detroit, located near Campus Martius, the Riverfront and many parks and restaurants.  Benefits include medical, dental, vision, life/LTD insurances, paid parking, along with paid sick, personal, holiday and vacation time.  A 403(b) savings plan is available, along with a Foundation funded pension program are provided.

It is an exciting time to join the Community Foundation as we continue serving the southeast Michigan region, achieving recognition among the top 25 community foundations in the U.S.

How To Apply: 

Send your cover letter, resume and salary requirements to Nancy Davies, human resources officer at: [email protected]

Hiring Organization: 
Community Foundation for Southeast Michigan
Position: 
Philanthropic Services Assistant (2 positions)
City and State: 
Detroit MI

In order to provide equal employment opportunities to all individuals, employment decisions at the Foundation will be based on merit, qualifications and abilities without regard to race, religion, creed, color, national origin, age, gender, marital status, sexual orientation, gender identity, height, weight, political or union affiliation, disability or any factor prohibited by law.